Enhancing the Hybrid Workplace: Collaboration Between Microsoft Places and Appspace

By Justin Alexander, DS Solutions Engineer - 17 Jun, 2024
Digital Transformation
5 Minutes Read

Since the announcement of Microsoft Places, we have to look at its’ potential impact on workplace communication. While Appspace and Microsoft have excelled as separate applications that integrate well, it initially seemed that Microsoft Places might encroach on Appspace’s territory. However, after examining both, it’s clear their integration will only enhance their capabilities. In the hybrid work environment, tools like Microsoft Places and Appspace provide a robust platform for managing and optimizing workplaces, transforming how organizations handle workspace management and employee communication.

 Understanding Microsoft Places

Microsoft Places is designed to support the hybrid work environment by providing tools that enhance workspace management and facilitate flexible work arrangements. Key features include:

  • Workspace Optimization: Insights into workspace usage, enabling better allocation and design of office spaces.
  • Enhanced Collaboration: Tools that support team collaboration and project management, regardless of whether employees are remote or on-site.
  • Employee Well-being: Features that promote a healthy work-life balance and overall employee well-being.
  • Seamless Communication: Ensures consistent and timely communication across the organization.

 Understanding Appspace

Appspace is a comprehensive platform that specializes in digital signage, employee communication, and workspace management. Key features include:

  • Digital Signage: Dynamic content delivery through digital displays, enhancing communication and engagement.
  • Employee App: A mobile app for employees to access important information, updates, and resources.
  • Space Reservation: Tools for booking meeting rooms, workspaces, and managing office layouts.
  • Content Management: A robust content management system for creating and distributing digital content. 

Synergy Between Microsoft Places and Appspace

When integrated, Microsoft Places and Appspace can offer a comprehensive solution for managing hybrid workplaces, enhancing communication, and optimizing workspace utilization. Here’s how they can work together: 

1. Enhanced Workspace Management: 

  • Seamless Booking Systems: Microsoft Places’ workspace optimization tools can integrate with Appspace’s space reservation features to provide a unified system for booking meeting rooms and workspaces. This ensures efficient use of office space and reduces scheduling conflicts.
  • Real-Time Availability: Digital signage powered by Appspace can display real-time availability of meeting rooms and workspaces, leveraging data from Microsoft Places to provide accurate information.

2. Improved Communication and Engagement

  • Consistent Messaging: Microsoft Places can provide extra data to support a unified communication strategy, while Appspace’s digital signage and employee app ensure that messages are delivered effectively across the organization.
  • Dynamic Content Delivery: Important updates, announcements, and employee engagement content can be created in Microsoft Places and distributed through Appspace’s digital signage and mobile app, ensuring all employees stay informed, whether they are on-site or remote.

3. Optimized Hybrid Work Environment

  • Data-Driven Insights: The integration allows for comprehensive data analysis of workspace usage and employee interactions. Combine Appspace and Microsoft Places data to gain insights on how spaces are used and provide actionable insights for optimizing the hybrid work environment.
  • Flexible Work Arrangements: Employees can use the combined capabilities of both platforms to easily find and reserve spaces that suit their needs, whether they are working from the office or remotely. This flexibility supports a more productive and satisfied workforce.

4. Enhanced Employee Experience: 

  • Well-Being Initiatives: Both platforms can work together to promote employee well-being. For instance, well-being tips and reminders can be created in Microsoft Places and displayed through Appspace’s digital signage and employee app.
  • Unified Access to Resources: Employees can access a centralized hub for all their needs. Whether booking a room, checking company news, or accessing wellness resources, integrating Microsoft Places and Appspace streamlines these processes. 


The integration of Microsoft Places and Appspace offers a powerful solution for managing hybrid workplaces. By combining Microsoft Places’ workspace optimization and collaboration tools with Appspace’s digital signage and employee communication platform, organizations can create a more efficient, engaging, and flexible work environment. This synergy not only enhances operational efficiency but also significantly improves the overall employee experience, making it easier for organizations to navigate the complexities of the hybrid work model.

Did you know Appspace doesn’t just work with Microsoft Places? This past week, they announced they are officially the first workplace experience platform integrated with Teams Rooms for digital signage. What does this mean for you? With Appspace Digital Signage natively integrated with Microsoft Teams Rooms, your idle meeting room screens can be turned into dynamic communication tools that engage your employees, reinforce your brand, and drive real results. Learn more here: https://www.appspace.com/microsoft-teams-rooms.  

Appspace partner

Contact New Era today to leverage our Microsoft Gold partnership and Appspace partner-certified experts to elevate your employee experience in 2024.

Author: Justin Alexander, DS Solutions Engineer

© 2024 New Era Technology  |  Privacy Policy   |  Cookie Policy   |  License Number: MA 7190-C