Five Reasons Virtual Collaboration Improves Productivity

By Marina Gregory - 9 Feb, 2017
Collaboration & UC
Are you looking for ways to improve employee productivity? Technology has changed the traditional office setting and even regular office hours with more professionals opting for telecommuting on their own schedule rather than adhering to traditional working arrangements. Consider this, even though workers today often live across the country, virtual collaboration has boosted productivity in several meaningful ways.

Cutting Travel Costs

Some projects require face-to-face interactions, hands-on work, and other tasks that traditionally necessitated employee travel. Thanks to advances in video conferencing technology, distance is no longer the obstacle to collaboration that it once was, and companies are finding it easier than ever to get the right people on projects regardless of their physical locations.

Easier Project Management

Keeping tabs on everyone who has a hand in each project can be stressful and time-consuming for project managers. When companies embrace virtual collaboration, they enable their project managers to stay in touch with everyone on a project much more quickly and easily. Again, distance isn’t a factor. Mobile technology keeps people connected to their work, enabling virtual collaboration whenever necessary.

Everything in its Right Place

There are many useful tools managers can use to encourage virtual collaboration, and improved communication is only one of the many benefits they offer. Employees can not only communicate instantly over vast distances; they can also get a nearly firsthand look at a project in progress. Additionally, the people involved in that project can typically submit their contributions to one platform, which means less time wasted tracking down loose ends, figuring out which deliverables are missing, or who hasn’t checked in with a progress report. These tasks are seamlessly interwoven into the various collaboration tools and applications.

Instant Collaboration

The importance virtual collaboration has on productivity cannot be understated in today’s business world. Modern companies are embracing agility which provides the ability to quickly change when necessary and touching several different types of projects in rapid succession. Virtual conferencing technology not only improves collaboration—it allows it to happen instantaneously regardless of the physical distance between the parties involved. Instead of waiting for an email, a return phone call, or for a colleague’s plane to land, virtual collaboration tools allow the parties participating in a project to touch base from anywhere instantly.

Real-Time Teamwork

Collaboration is a cornerstone of teamwork, and when your employees can quickly and easily put their heads together on a project unimpeded by physical barriers and distance, collaborative efforts are much more successful, and that success is usually found more quickly than with traditional collaboration methods. Modern employees also yearn to feel personally connected to their work, and encouraging collaboration allows them to see the fruits of their labor and their impact on projects. This collaboration naturally bolsters employee satisfaction and retention.

Additionally, video conferencing enables quicker feedback on projects and workflows, and this helps everyone involved. Instead of secondhand status reports and updates, everyone involved with a project can work together seamlessly with what is essentially firsthand knowledge. Approvals from upper management and the C-suite typically happen much more quickly when they can see the work in front of them firsthand, regardless of how far away they may be. It’s also easier to get buy-in on future team projects once the results of virtual collaboration are made apparent.

These are just five reasons to value virtual collaboration, but every organization is sure to find several other reasons unique to their business models and strategies. In the modern business world, agility is crucial, and providing your employees with the tools they need to stay agile is invaluable.

At New Era Technology we empower live meetings and remote collaboration by deploying the technology that helps your organization connect, communicate and engage with its customers, employees, and stakeholders. Connect with us to find out more about how New Era can help you achieve your business and technology goals.
Photo Credit: MeetingWall Flickr via Compfight cc

Author: Marina Gregory