Don't Ignore Your Meeting Rooms in the Microsoft Windows 11 upgrade
Microsoft has officially announced the End of Life (EOL) for Windows 10, signaling a pivotal moment for businesses worldwide. Windows 10 will be reaching End of Life (EOL) on October 14, 2025, so start planning your Microsoft Windows upgrade today!
Windows 10, launched in 2015, has been a reliable operating system for countless businesses, however after October 2025, Microsoft will no longer provide:
- Security Updates: Critical patches to protect against vulnerabilities.
- Technical Support: Assistance for troubleshooting issues.
- Feature Updates: Enhancements that keep your OS competitive and efficient.
Operating on an unsupported OS can expose your business to significant risks, including security breaches, compliance issues, and operational inefficiencies. To avoid disruptions, the time to act is now.
What Does this Mean for Your Microsoft Teams Rooms?
During the transition, Teams Rooms software will support Windows 10 (version 22H2) until the Windows upgrade deadline.
Most Teams Rooms devices have auto-upgraded to Windows 11, but some models (e.g., Lenovo Hub 500, HP Slice G2, HP Elite Slice, Yealink NUC & Crestron Skull Canyon) are incompatible and need replacement.
As a leading video collaboration service provider, here at New Era, we ensure that your transition to Windows 11 is seamless, from assessing device compatibility to managing full-scale refreshes of your collaboration technology.
The Overlooked Part of the Microsoft Windows Upgrade to 11: Meeting Room Tech
Workplace modernisation has made collaboration tools indispensable. Yet, many Teams Rooms devices deployed in 2020-21 may struggle to keep up with the evolving Windows 11 ecosystem and AI-driven features like Copilot for transcription, summarisation, and translation. Ensuring that your meeting room technology is part of your upgrade plan is crucial to:
- Future-Proofing: Keeping your collaboration spaces fully optimised for Windows 11 innovations.
- Maximising Buying Power: Bundling meeting room upgrades with your overall migration plan helps secure better pricing and licensing agreements.
- Enhancing Employee Experience: Reliable, high-quality meeting spaces encourage in-person collaboration and seamless remote connectivity.
Transforming Collaboration with a Strategic Refresh
Upgrading to Windows 11 presents an opportunity to optimise your hybrid work strategy. Ensuring meeting rooms are equipped with the latest technology improves:
- Productivity: Faster, more efficient meetings with improved Microsoft Teams integration and AI-powered assistance.
- Engagement: Employees are more likely to utilise collaboration spaces that function flawlessly.
- Competitive Advantage: High-performing teams rely on smooth, uninterrupted collaboration. Don’t let outdated tech hold you back.
Let New Era Technology Support You
We understand that upgrading collaboration tools and migrating to Windows 11 can feel overwhelming. That’s why we offer:
- Windows 11 Assessments: We will work with you on a full assessment of your current devices, helping identify device compatibility and refresh needs.
- Flexible Financing Options:
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AV Equipment:
- Spread costs over a defined period with our AVaaS, instead of incurring large upfront expenses.
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AV-as-a-Service (AVaaS):
- Monthly payments covering installation, support, and refresh cycles.
- Sustainable IT Solutions: Return outdated devices for responsible recycling and future-proofed replacements.
Start Your Windows 11 Migration Today
A successful Windows 11 migration isn’t just about upgrading operating systems, it’s about optimising collaboration and ensuring your business remains competitive. By including Teams Rooms in your migration strategy, you with enhance workplace modernisation, streamline operations, and future-proof your IT investment.
Talk to us to explore how we can support your Windows 11 migration and meeting room refresh strategy.
Frequently Asked Questions
Businesses should include meeting rooms in a Windows 11 upgrade plan because some Microsoft Teams Rooms systems may need updates or replacement to remain secure, supported, and fully functional. Reviewing room technology as part of the wider upgrade helps reduce disruption, improve hybrid collaboration, and prepare workspaces for future innovation. Learn more about New Era’s Microsoft solutions.
When Windows 10 reaches end of life, unsupported devices will no longer receive feature updates, technical support, or security updates. For Microsoft Teams Rooms, that means organisations should assess room device compatibility early and plan any necessary upgrades before support ends. See how managed video collaboration services can help support a smooth transition.
No, not all Microsoft Teams Rooms devices are compatible with Windows 11. Many systems have already upgraded, but some older models may need to be replaced to support the latest operating system and keep meeting spaces running effectively. Explore New Era’s Microsoft partnership to see how we support modern workplace upgrades.
Upgrading meeting room technology improves hybrid work by creating more reliable and consistent experiences for both in-office and remote participants. It also helps businesses benefit from stronger Microsoft Teams performance and newer AI-enabled features such as transcription, summarisation, and translation. Learn how managed collaboration services can support better meeting experiences.
Businesses should start planning their Windows 11 upgrade now so there is enough time to review room systems, identify unsupported hardware, and align budgets with the wider IT roadmap. Early planning gives teams more control over deployment timing, procurement, and user readiness across collaboration spaces. Visit New Era Technology UK to start the conversation.
Upgrading meeting room technology during a Windows 11 migration can improve employee experience, support better purchasing decisions, and help future-proof collaboration spaces. It also creates a stronger foundation for Microsoft Teams, hybrid work, and the next generation of AI-powered workplace tools. Discover how New Era delivers Microsoft-led modern work solutions.