What is involved in designing and implementing Microsoft Teams Rooms from scratch?

Designing and implementing Teams Rooms from scratch involves assessing room types and use cases, producing detailed AV schematics, selecting certified hardware, and coordinating installation alongside construction works. In this case study, New Era worked closely with the building contractor to deliver fully integrated meeting rooms, a bespoke event space, and digital signage within a newly fitted office environment.

How do Microsoft Teams Rooms improve collaboration in hybrid offices?

Microsoft Teams Rooms create consistent, easy-to-use meeting experiences that support both in-office and remote participants. In this project, bookable Teams Rooms of varying sizes enabled seamless hybrid meetings across multiple floors, improving collaboration, flexibility, and user adoption in the new workspace.

Case Study

Design, Implementation and Support for Microsoft Teams Rooms

Video Collaboration

Vitality first became a New Era customer back in 2021. In our initial project with them, we helped to improve collaboration between remote and in-office employees by implementing and managing hybrid meeting rooms across multiple locations in Stockport, Bournemouth, and London.

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Challenges

The client needed to convert four floors of previously empty office space into a technology-driven workspace that supports hybrid meetings, dynamic collaboration, and employee engagement. This included designing meeting rooms of varying sizes, a bespoke event space, and large AV screens for digital engagement and wayfinding—all integrated with modern Teams collaboration tools.

Solutions

New Era Technology collaborated with the construction contractor to deliver a full AV design and build programme, including bookable Microsoft Teams Rooms, a bespoke video-enabled event space, and integrated digital signage. The team leveraged existing technology where possible, created tailored AV schematics and plans, and then installed, tested, and supported the solution, backed by ongoing 24/7 managed services post-handover.

Results

The completion of the project resulted in modern, flexible collaboration spaces that support hybrid work and facilitate both in-office and remote participation. With hot-desking solutions, flexible meeting rooms, and immersive event technology, the office now offers intuitive collaboration and digital engagement while benefiting from consistent managed support across all spaces.

Introduction

Transforming Hybrid Workspaces with Teams Rooms

It’s always great when we get invited back into a clients’ space to help them further modernise and improve their offices.

This time Vitality asked us to support the design, implementation and support for Microsoft Teams Rooms in a new cutting-edge office environment. The project encompassed designing, implementing, and supporting Microsoft Teams Rooms and advanced AV spaces to create flexible, modern meeting environments across multiple floors.

Challenge

Building Collaboration-Ready Spaces from a Blank Canvas

As always, our approach involves a comprehensive assessment to gain a thorough understanding of end-user journeys, workflows, and expectations to deliver cutting-edge technology solutions that align with business objectives.

We looked at each individual space before delivering a full AV Package incorporating Block Schematics, Setting Out and elevation plans into the M&E drawings. These drawings also included the appropriate Audio Visual technology and dedicated Microsoft Teams certified meeting room equipment.

As per the scope, by leveraging existing equipment, we devised solutions that seamlessly integrated new and older technologies to meet the client’s requirements perfectly and sustainably.

Solution

Custom Design, Implementation & Ongoing Support

We designed and installed bookable and non-bookable Microsoft Teams Rooms, each comprising a mix of the best suited technology to achieve the optimal acoustic and user experience, elevating the whole collaboration experience. Recognising the demand for flexible solutions in the new era of hybrid working and hot desking, we designed meeting rooms that could adapt to varying needs.

Having just finished a move into the prestigious 80 Strand Offices in London, New Era Technology has now completed another high profile project with Vitality.

Working from a completely blank canvas, we were tasked with designing, implementing and managing multiple video collaboration spaces, including the concept creation for a brand new event space . The design and build of this new office location followed the RIBA Plan of Work Stages to now delivering BAU support services post handover.

Bespoke event space

We worked closely with Vitality to gain a clear under standing of the proposed use cases for a new video-enabled event space, including; the types of events, how they want to use the space and what technology was needed to support this.

From this, the New Era design specialists were able to create a fully bespoke scope of work for this space. This specially designed space, complete with a bespoke AV lectern allows for larger presentations and can easily be switched to cater to different large hybrid in-person and remote event types.

Digital Signage and Wayfinding

We also installed large AV screens in various communal areas. These can be used to display different types of digital engagement content as well as maps, providing a cohesive journey for each and ever y employee navigating the building.

We also provide support as part of our managed services, delivering access to an experienced 24/7/365 ITIL service desk and support technicians, with engineers dispatched as needed as part of the maintenance SLA.

Conclusion

A Seamless Hybrid Work Environment

Having New Era managing all offices and meeting spaces means a consistent and easy solution for Vitality; saving them both time and money.

We are seeing a growing trend for customers who need versatile video spaces to support modern work and an increase in the need for bespoke event spaces and multifunctional / divisible rooms. Vitality have recognised this need and built a modern and flexible office space, that will enable their workforce to work seamlessly between home and in-office.

By providing hot desking, bookable and non-bookable meeting rooms and a brand new immersive event space, we are confident that they will see a marked return on their investment.

IN THIS CASE STUDY

Introduction
Transforming Hybrid Workspaces with Teams Rooms
Challenge
Building Collaboration-Ready Spaces from a Blank Canvas
Solution
Custom Design, Implementation & Ongoing Support
Conclusion
A Seamless Hybrid Work Environment

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