Transforming a complex space for a global legal firm
New Era partnered with a global legal firm to redesign a large multipurpose meeting space to support greater flexibility and modern collaboration needs. Following a detailed engineering survey, we designed a solution that allowed the room to be easily reconfigured into multiple layouts while maintaining optimal audio and video performance. By transitioning from Cisco to an integrated Zoom and Microsoft Teams environment, the firm gained a versatile, high-quality collaboration space that continues to support productivity and evolving business demands.
Challenges
Solutions
Results
The redesigned space continues to deliver a seamless, flexible collaboration experience, maximising room usability and supporting the firm’s ongoing productivity.
A Longstanding Relationship
This widely recognised legal firm has over 1,000 lawyers delivering legal services to large public companies, private equity firms and financial institutions across the globe.
Over the past four years, we have successfully implemented Cisco solutions in all their meeting rooms as well as providing a solution for Microsoft Teams Rooms and Zoom, ensuring seamless communication and collaboration.
Flexibly Reconfigured Space
The client approached us with a unique challenge; they required a complete redesign of a large multipurpose space so that it could be configured into multiple spaces, offering greater flexibility for the use of this room. They wanted this configured so that it could be divided into three smaller rooms, two medium-sized rooms, or used as one expansive area.
Supporting Dual Usage
Given the diverse functionality of the space and the need to accommodate frequent furniture rearrangement, we recognised the importance of conducting a comprehensive engineering survey. This survey was specifically tailored to address the requirements of all three-room configurations, ensuring optimal video and audio performance in each scenario.
The dynamic nature of the desired space demanded careful consideration of camera angles, acoustics, and overall layout. Through our professional services, we meticulously assessed cable routing options, mitigated potential background noise, and carefully considered factors such as anticipated occupancy levels to guarantee an exceptional experience for all users.
New Era's Process
After the New Era Team conducted a thorough evaluation, we determined that the best course of action was to transition the space from Cisco to a combination of Zoom and Microsoft Teams. This solution offered the versatility and functionality needed to support the dual usage of the space while delivering an exceptional user experience.
Optimised Collaboration
In 2021, we successfully completed the project, and it continues to be utilised by the client. The design process for this project was intricate and involved, but our expertise in room design and management ensured that we maximised the potential of this challenging space. By seamlessly integrating Zoom and Microsoft Teams, we enabled the client to harness the full capabilities of the room, effectively overcoming the initial difficulties associated with its complex layout. Our commitment to delivering innovative solutions allowed the client to optimise their collaboration efforts in this multipurpose environment, ultimately enhancing their productivity and overall success.
Contact us to discover how we can help transform your AV spaces.
Frequently Asked Questions
Multipurpose meeting spaces should be designed with flexible AV architecture that supports multiple layouts without compromising audio or video quality. This typically involves careful planning around camera coverage, acoustics, cabling, and room zoning to ensure each configuration delivers a consistent user experience.
Yes, a single space can support both Microsoft Teams and Zoom when the AV system is designed to be platform-agnostic. Selecting flexible hardware and configuring the room appropriately allows users to switch platforms easily without impacting meeting quality or usability.
Let’s Build What’s Next—Together
Today’s challenges don’t sit in one category. Neither should your solutions. When infrastructure, digital transformation, and security work together, complexity fades and progress accelerates.