How to plan and build multipurpose video collaboration spaces

By Vicky Hart - 31 Jan, 2024
3 Minutes Read

In today’s dynamic business environment, many organisations are prioritising the enhancement of their video-enabled spaces. The aim is to create adaptable environments that can be flexibly configured to suit various needs.

Maximising real estate investments is a key consideration for businesses. Designing a single room that can serve multiple purposes – up to three or four – is a smart approach. However, achieving top-notch performance and quality in these multipurpose spaces requires careful planning and implementation.

Whether you’re planning a sizable conference room or more compact huddle rooms, establishing a versatile AV environment is crucial to meet diverse requirements and ensure an exceptional user experience.

This blog delves into essential considerations and offers valuable tips for creating truly multipurpose AV spaces that optimise investment while delivering the best possible user experience.

Flexibility is Paramount

Flexibility is paramount. The ability to adapt to diverse scenarios is key. By installing retractable screens and movable partitions, you can utilise the space as one large area or divide it into smaller meeting facilities as needed.

Crystal-Clear Audio

Crystal-clear audio is essential for any AV setup. Investing in high-quality audio equipment ensures optimal sound distribution, regardless of the room configuration. Additionally, integrating a user-friendly system enables seamless control and balance of audio inputs.

Quality Visual Technology

When it comes to visual technology, quality matters. Opt for projectors and displays with high resolutions and brightness levels to ensure captivating visuals, even in well-lit spaces. Consider the positioning of wall mounts and the size of screens based on the different events the space might host.

Lighting for Ambiance

Lighting plays a crucial role in setting the ambiance. Adjustable lighting systems can quickly adapt to the desired space without impacting user experience. Smart lighting solutions offer easy control and programmability.

Prioritising User Experience

User experience is a priority. Technology should be simple to use to unlock its full potential. Implementing user-friendly controls empowers users to operate equipment confidently, reducing the risk of technical issues during meetings and events.

Accessibility Features

Equip AV spaces with a range of input ports, including HDMI, VGA, USB, and audio jacks. Additionally, integrating wireless screen-sharing capabilities enhances user convenience. Accessibility is essential. Ensure AV spaces cater to everyone by offering accessible seating arrangements, hearing assistance solutions, and captions or sign language interpretation for the deaf and hard of hearing.

Future-Proof Technology

To stay ahead in the constantly evolving VC industry, invest in future-proof technology that allows for easy upgrades and expansions. Modular AV setups enable seamless adaptation to emerging trends and changing user requirements.

How New Era can support your organisation

Building multipurpose AV spaces is an exciting challenge that demands a blend of creativity and technical expertise. Work with New Era Technology and we will help you achieve flexible user-friendly spaces that don’t compromise audio-visual quality.


Contact us to discuss your AV and Video Collaboration needs.

Author: Vicky Hart