New Era Technology were approached to competitively bid on a newly constructed office space by a bandwidth infrastructure company, in need of new meeting rooms with professional multipurpose video collaboration solutions. The customer also needed a solution for easy room booking, as well as desk booking for all 200+ hot desks across the floors.
New Era Technology, alongside Overbury as the main contractor, took on this exciting project that turned into two…
How it started
As always, we start by looking at the customers current setup and design a plan based on their current and future needs outlining the art of the possible within each space. There are a number of design requirements that are recommended when creating a Video Conference enabled room space that should be taken into account. Rooms with high ceilings, glass surroundings etc. should be checked for acoustics and adhere to the recommended DB ratings and lighting properties to ensure the best overall results.
Our Solutions Architects work closely with Design Architects and Construction Contractors alongside the end customer to recommend the correct way to overcome any issues.
Step one was a total of 17 rooms in different sizes that all needed native Zoom plus Bring your own device (BYOD) functionality, as well as whiteboarding and voice uplift dependent on size and how the rooms were to be used.
Smaller ‘quiet room’ booths were equipped with a camera, speaker, microphone and display, enabled to support BYOD to utilise these in room peripherals from the end user’ laptop.
Small meeting rooms were fitted with similar solutions, but a larger display and a native Zoom room device and touch panel.
For medium meeting rooms, appropriate AI tracking camera technology was installed in the form of an all-in-one video bar for spaces with up to 12 participants in the meeting. Additionally, a content camera was installed above the whiteboard to enable remote users to see what is being written on the whiteboard in real time, augmented into the Zoom meeting and further enhancing collaboration to all meeting participants.
And finally, a large integrated boardroom was designed to provide videoconferencing with multiple tracking cameras, ceiling speakers and microphone with subtle in room voice uplift.
Room and desk booking
For room bookings, touch screen devices, designed for advanced meeting room management were mounted outside each room, to clearly communicate room occupancy and book the meeting spaces as needed.
200 desks within the Canary Wharf office space needed a booking system too. By loading the floor plan into our portal, alongside a list of employees, users were able to log onto the portal and select the appropriate desk. This enabled property and workplace teams to report on space utilisation and aid ‘right sizing’ the future state of the workplace and real estate.
Project number two
Not long after we had delivered these updated meeting spaces, we were contacted by the customer again to take on a second step. We were asked to retrofit a Town hall/Broadcasting space.
This included installation of a ceiling camera to capture the presenter, ceiling mounted loud speakers, handheld and lavalier microphones with an intuitive touch panel for controlling the different presentation layouts. This space allows Zoom as well as outside production companies to make use of the technology and input additional equipment when needed.
At New Era Technology we are happy to help organisations support their users from any location and any device.
We help drive productivity and achieve better business outcomes, whilst ensuring users get the very best collaboration experience and day two support from our global support vNOC and Field engineering teams.
For more info, or to book a consulation with one of our experts, please contact us.