Enhancing Video Collaboration for a Global Vehicle Leasing Client

In this case study, we explore a project undertaken for a client in vehicle leasing operations who manages over 1.7 million vehicles across 43 countries worldwide. New Era was tasked with updating their Bristol head office, featuring two meeting rooms and a townhall area, to incorporate advanced technology and meet modern hybrid work standards.

Assessing Workspace Requirements

Each workspace has unique requirements and priorities, making it crucial to evaluate the necessary features and functionalities for seamless video collaboration. Our design process involves considering the size of the workspace, the number of employees using the video tools, and the nature of the work conducted. Understanding the physical space and any limitations that may affect technology implementation is essential. This stage can include detailed drawings, schematics, functional specifications, and even 3D renders to visualise the solutions effectively if needed.

Implementing Technological Upgrades in Bristol

For the Bristol office, the primary focus was on upgrading the existing technology. Given the room layout, ceiling microphones were the optimal solution to ensure that all meeting participants could be heard clearly and equally. Additionally, we installed new speakers and ensured that the solutions supported Bring Your Own Device (BYOD) practices and were user-friendly. The technology needed to be accessible, with an intuitive interface that allows participants to join meetings and navigate features effortlessly.

Upgrading the Townhall Space

The client’s townhall space required a new system to facilitate corporate communications. Again, the emphasis was on technological upgrades, including the correct placement of microphones, speakers, and cameras. Correct installation of these components is crucial, as improper placement can significantly impact the final result and fail to meet end-user needs. At New Era, we collaborate with all certified vendors to ensure quality and future-proof solutions in an ever-evolving technological landscape.

Conclusion

This case study highlights the importance of tailored technological solutions for enhancing video collaboration in diverse workspaces. By thoroughly assessing the client’s needs and space constraints, we deliver upgrades that support modern hybrid work standards, ensuring ease of use and accessibility for all users. Our commitment to quality and collaboration with certified vendors guarantees that our solutions remain reliable and forward-thinking.