How to plan and build multipurpose video collaboration spaces

By Vicky Hart - 28 Jul, 2023
Collaboration

Many organisations are investing to enhance their video-enabled spaces, aiming to provide adaptable environments that can be configured in multiple ways.

Businesses can make the most of their real estate investments by designing a single room that can serve three or four different purposes.

However, achieving high performance and quality in these multipurpose spaces requires thoughtful implementation.

Whether you’re planning a sizable conference room or more compact huddle rooms, establishing a versatile AV environment is essential to cater to diverse requirements and ensure an outstanding user experience.

This blog delves into essential considerations and offers valuable tips for creating truly multipurpose AV spaces that optimise investment while delivering the best possible user experience.

Flexibility is key

The ability to adapt to diverse scenarios is paramount. By installing retractable screens and movable partitions you allow the space to used as one large area or broken up into smaller meeting facilities.

Sound quality

Crystal-clear audio is the backbone of any AV setup. Invest in the right audio equipment to ensure sound distribution is optimised no matter the room configuration. Additionally, ensure that you integrate a user-friendly system, that allows seamless control and balance of audio inputs.

Visual experience

Don’t compromise on your visual technology. Choose quality projectors and displays with high resolutions and brightness levels. This ensures that meeting visuals are captivating, even in well-lit spaces. Consider the positioning of wall mounts and the size of the screens you use, especially in relation to the different events you might use the space for.

The right lighting

Lighting can transform the ambiance of any space. Consider adjustable lighting systems which can adapt to the desired space quickly and easily without impacting user experience. Consider smart lighting solutions that can be easily controlled and programmed (link to IoT page)

User experience

User experience is key to user adoption. Technology needs to be simple to use, otherwise, it won’t be used to its full potential. By implementing user-friendly controls, you empower users to operate equipment confidently and negate the possibility of technical issues during meetings and events.

You should equip your AV spaces to cater for a range of input ports, including HDMI, VGA, USB, and audio jacks. Additionally, integrating wireless screen-sharing capabilities can enhance user convenience.

Ensure your AV space caters to everyone. This includes having accessible seating arrangements, hearing help solutions, and captions or sign language interpretation for the deaf and hard of hearing.

Make it future proof

The VC industry is constantly evolving. To stay ahead, invest in future-proof technology that allows for easy upgrades and expansions. Modular AV setups enable you to adapt to emerging trends and changing user requirements seamlessly.

How New Era can support your organisation

Building multipurpose AV spaces is an exciting challenge that demands a blend of creativity and technical expertise. Work with New Era Technology and we will help you achieve flexible user-friendly spaces that don’t compromise audio-visual quality.

Contact us to discuss your AV and Video Collaboration needs.

Author: Vicky Hart

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